Are you a business owner in West Virginia? Getting a Certificate of Existence may be one of the requirements to operate your business in the state. In this article, we will guide you on how to get west virginia certificate of existence and everything you need to know.
What is a Certificate of Existence?
A Certificate of Existence is a legal document issued by the state's governing agency responsible for registering businesses. The certificate verifies the status of a corporation or LLC which shows that the company has registered with the state, completed its legal obligations, and authorized to conduct business in that state.
Why is the Certificate of Existence important?
Aside from giving business credibility, having a Certificate of Existence demonstrates that the company has fulfilled all its legal requirements in terms of taxation, licenses and permits. Moreover, many states require it to conduct any business transactions or operations, such as applying for loans or opening a business bank account.
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Who needs a Certificate of Existence?
Both corporations and LLCs should possess a Certificate of Existence in every state that they conduct business in, including West Virginia. Furthermore, investors and lenders may request the certificate when involved in various stages of these businesses.
How to get a West Virginia Certificate of Existence
Here is a step-by-step guide on how to obtain a Certificate of Existence in West Virginia:
Step 1: Check with WV SOS
Before starting the process, make sure to check with the West Virginia Secretary of State (WV SOS) department to ensure that your business is registered in the state and up-to-date regarding all fees and taxes. You may check by visiting their website or contacting their office.
WV SOS Contact Information:
Registration Division\
Phone: (304) 558-8000\
https://business.wv.gov/Pages/WestVirginiaSecretaryofState.aspx
Step 2: Check reports ready
Many state parties ask that various state reports are updated for corporations or LLCs before they can secure a current status bill for their state. Depending on how such state requirements are met, some state get for good claims on their status list.
Step 3: Complete required forms
Once your business's records are up to date, the next step is to access (or download) and complete the Form No. C127 Double-sided (the "Certificate Under Seal of the Office of the Secretary of State") from the SOS website.
When filling out the form make sure to include the company's name and indicate if it's for an LLC or corporation. Provide the date the corporation or LLC was authorized to conduct business in WV, registered agent information, and the authorizing officer’s signature and title.
Step 4: Pay the fee
The next thing you ought to do is to pay the 10 USD payment, which can be charged fee only for payment through WV SOS button. Always make sure that the account balance is well managed before using any of these means, indicate this in the certificate request to insure further added security for you as a business owner.
Step 5: Submit the Form and Payment
Attach the fee payment receipt to the filled out Form C127 and mail them along with a self-addressed stamped envelope (SASE) and a list of documents or special instructions. The requirements, however, differ from one state corporation document requirements to another. Send to either of the address available:
Office Of the Secretary of State\
Association Division\
162 Water Street\
Charleston WV 25301
Business Function Division\
1900 Kanawha Boulevard East\
Charleston WV 25305
Upon receipt, WV SOS will verify your application and direct certification by either medium of mail address specifics left to them such as SASE.
Step 6: Wait for 3-5 business days.
After submitting all requirements, the processing time generally takes three to five business days to receive your certificate through mail. If you need your certificate sooner than it's typical processing period, or desire for quick access to document for appeals or transfers, you can opt for expediting the process for a higher fee.
Final note
It’s very important to fulfill your legal obligations to conduct smooth business transactions in West Virginia. Obtaining a West Virginia Certificate of Existence saves you and your company from legal hurdles with the state. Use this guide to obtain your own certificate of status. If you encounter any problems when completing the application or the payment of fees get in touch with WV SOS. They'll be glad to help you get back on track to get your certificate of existence.
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